At The Trail and Enduro Motorcycle Club WA we are committed to protecting your privacy and understand the importance of protecting your personal information. The Trail and Enduro Motorcycle Club WA manage personal information in accordance with the Privacy Act 188 (Cth) and the Australian Privacy Principals (APP). The policy documents how we collect, store, use and disclose your personal and sensitive information.

Personal Information and Sensitive Information

Personal information is any information about you that is personal or sensitive in nature. This information includes your name, contact details (including medical), and any other information that we obtain or receive in relation to you.

Sensitive Information is a special category of personal information as described in the Australian Privacy Act (1988). This information includes your professional memberships or associations and health records.

Collection and Storage of Information 

Trail and Enduro Motorcycle Club WA collect only personal information that is necessary, this information is stored on our cloud data storage program and Volunteer Management software. Types of information we will collect, and store are as follows;

  • Contact details
  • Gender
  • Information relating to medical and health information, including medication being taken
  • Next of Kin name and contact details
  • Volunteer / Helper name and contact details

Personal and sensitive information can be collected in several different ways including:

  • Event Online Registration (required for entering race)
  • Volunteer Registration Form
  • Through hard copy sign on at social events and racing events
  • Through consultation

Information Use

We will use this information to:

  • Enter you into events.
  • Contact you regarding Volunteer opportunities.

We do not provide your personal information to other organisations for the purposes of direct marketing.


Your information may be disclosed to:

  • Event Organisers
  • Race Officials
  • In the event you require medical assistance, your medical information may be passed onto the assigned event Medic and/or Ambulance paramedics.
  • Motorcycling Western Australia
  • Motorcycling Australia

What happens if we can’t collect your personal information?

If you do not provide us with the personal information described above, some or all of the following may happen:

  • You will not be able to enter the event(s)
  • We will not be able to run events due to lack of Volunteers

How long do you retain my personal data for?

We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data.

How can you access and correct your personal information?

There may be instances where we cannot grant you access to the personal information we hold.  For example, we may need to refuse access if granting access would interfere with the privacy of others or if it would result in a breach of confidentiality.  If that happens, we will give you written reasons for any refusal.

If you believe that personal information we hold about you is incorrect, incomplete or inaccurate, then you may request us to amend it.  We will consider if the information requires correction.  If we do not agree that there are grounds for correction, then we will add a note to the personal information stating that you disagree with it.

What is the process for complaining about a breach of privacy?

If you believe that your privacy has been breached, please contact us using the contact information below and provide details of the incident so that we can investigate it.  We will treat your complaint confidentially, investigate your complaint and aim to ensure that we contact you and your complaint is resolved within a reasonable time (and in any event within the time required by the Privacy Act).

Contacting us

If you have any questions about this privacy policy, any concerns or a complaint regarding the treatment of your privacy or a possible breach of your data please contact our Volunteer Recruitment Officer via

We will aim to ensure that your complaint is resolved in timely and appropriate manner.


Changes to our privacy policy

We may change this privacy policy from time to time, however we will notify you of any changes to our privacy policy.  Any updated versions of this privacy policy will be posted on our website and will be effective from the date of posting.

This privacy policy was last updated on 09 July 2021